In global logistics, data centre relocation is a complex process that involves more than just the simple movement of equipment. It requires thorough planning and a strategic approach to ensure the transition is seamlessly successful. 

In SEKO’s comprehensive guide to data centre relocation, we’ll explore what data centre relocation involves, why a smooth transition is important, and how to ensure a positive migration.

Let’s first explore what the term data centre relocation means.

 

What Does Data Centre Relocation Mean? 

Data centre relocation involves moving critical IT infrastructure like servers, storage systems, networking equipment, and other hardware from one data centre location to another. It may also be referred to as data centre migration.

This could involve relocating to a different data centre facility that is either more advanced or convenient. However, it could also mean consolidating multiple facilities into one. 

The aim of data centre relocation is typically to improve operational efficiency, reduce costs, and ensure data security is kept tight. 

 

Why is Data Centre Relocation More Than Just Moving Equipment?

There are many elements to data centre relocation that can make it a complicated process. It often relies on close coordination across multiple departments and vendors.

In addition to physically transporting IT assets, the data centre relocation process requires thorough preparation to minimise downtime. For modern organisations, the collection, storage, and analysis of data, along with uninterrupted connectivity, are critical to day-to-day operations.

This preparation includes evaluating the new facility's power, cooling, and security needs and maintaining network connectivity throughout the move. Protecting data integrity and backups is also crucial, as any disruption or data loss during the migration could have severe consequences.

 

How Does Proper Planning and Strategy Contribute to a Successful Data Centre Migration?

There are many things to consider when you’re planning a data centre migration. Some of those considerations are listed below.

 

Is the New Data Centre Up to Par?

Whether your data centre migration is prompted due to the company moving, the need for more space, or simply moving to take advantage of tax breaks, the new data centre infrastructure must be up to par. It should have the right amount of space, the right power requirements, the right HVAC, and more.

Security is also another concern that should be considered before and during the move. Is there physical security like gates, guards, or coded doors? What will those security measures mean for the team moving equipment in? 

What’s more, it’s important to think about the logistics of moving new equipment in. Clearance should be arranged in advance to ensure equipment can be quickly and safely delivered to the new data centre. 

Identifying risks ahead of time will go a long way toward a successful move.

 

Sensitive Equipment Requires Sensitive Logistics

When you’re moving equipment that’s critical to operations and may be easily damaged, you can’t hire just any mover to get the job done. It’s important to hire a logistics provider with experience in data centre relocation, one who understands how to handle the equipment and ensure safe delivery on time and in full.

The first step in the data centre relocation logistics process involves inventorying the equipment that will be moved. It also involves ensuring any additional equipment and cabling will be ready at the new site upon delivery of the data centre equipment.

 

Backup Plans are as Important to Consider as Plan A

Data centre migration opens a company up to a lot of risks. What if the move doesn’t go exactly as planned? Will hindered data centre operations mean company operations can’t continue? It’s important to have a backup plan and to test that backup plan before the data centre relocation takes place.

Start by auditing data to get rid of anything extraneous or duplicative on the servers. Make sure you have backups for all operating systems and software systems stored on the servers. Double-check that all backup data and software are functioning before the move, as well.

 

How Much Downtime Is Data Centre Relocation Going to Cost?

It’s almost inevitable that a data centre migration will cause downtime. Almost every company relies on internet connectivity and the data stored on their servers, which can be disrupted with a relocation. 

When equipment is unplugged and removed from the original data centre and installed at the new site, downtime to some degree is likely to occur. This may be minimised by holding onto critical data and software at the original location to keep operations running.

If the data centre relocation has been well coordinated and goes off without a hitch, downtime minimisation is certainly possible. To accomplish minimal downtime, the new data centre infrastructure should already be in place before the bulk of the electronic equipment is moved. This means the wiring is already set up and the servers are ready to plug and play, so to speak.

The move itself plays a big role in downtime minimisation, as well. The pickup, safe handling, and delivery of sensitive equipment can be difficult to coordinate, so many companies opt to use a logistics company that specialises in white glove handling and data centre relocations.

 

What are the Benefits of Data Centre Relocation?

Carrying out a successful data centre relocation can have multiple benefits for a company and its vendors. It can not only make operations smoother, but it can also keep your data more secure. 

Just some potential benefits of data centre migration include: 

  • Improved performance - switching to newer data centres can provide a boost to system performance.

  • Greater scalability - with faster connectivity and greater storage capacity, companies have the opportunity to scale up their operations as needed.

  • Lower costs - relocation can allow businesses to take advantage of lower energy costs, tax incentives, or more efficient technology, resulting in significant savings over time.

  • Data protection - moving to a centre that has effective backups against outages caused by disasters or security risks ensures your data is protected. It also means you can stay compliant with the latest regulatory standards.

 

What are the Key Challenges and Risks Associated with Data Centre Relocation?

Data centre relocation can be a tricky process and a lot is riding on a successful relocation. Both the company itself and any vendors working on the project, like logistics partners, will face risks and challenges such as:

  • Tedious and complicated prep work - data centres can involve some complicated preparation, as the necessary infrastructure needs to be in place in the old and new facilities. 
  • Complicated project management - managing a data centre relocation is a multifaceted project that requires careful coordination between internal IT teams, supply chain providers, and external vendors. 
  • Potential downtime - downtime is likely to be expected as part of the transition, as IT assets must be taken offline to be moved and reinstalled.
  • Configuration difficulties - once the equipment arrives at the new location, reconfiguring the IT environment can present challenges. Systems must be reconnected, network configurations adjusted, and security protocols implemented.

 

What Role Does IT Asset Management and Inventory Tracking Play in a Data Centre Migration Project?

When equipment that is critical to operations, such as data processing equipment, is being moved from one data centre to another, coordination of efforts is key. To achieve this, the IT asset management team should work together with logistics providers experienced in data centre relocation to ensure a smooth transition.

An experienced logistics provider will likely use advanced inventory tracking methods to ensure equipment is getting where it needs to go and when it needs to get there. They will also help with risk management and help you to find the right type of insurance to make sure all equipment and labour are accounted for.

 

Achieve Seamless Data Centre Relocation With SEKO Logistics

SEKO Logistics offers white glove services for specialised technology like racks for server relocation. With customisable logistics offerings that ensure all our customers’ needs are met, we employ leading-edge tracking technology so customers can follow their shipment from one data centre to the next. Thinking of hiring a logistics partner to help with your data centre migration? Reach out to the team at SEKO here with enquiries.